Your templated Employee Handbook U.S. federal compliant
This Employee Handbook and Policy Manual is structured with general policies, procedures and best practices for all businesses.
It is geared towards US federal compliance, however depending on state or local regulations some topics may have to be vetted to ensure state or local compliance.
The handbook basically includes the “kitchen sink” meaning the business who purchases this may want to remove or add specifics to their business and break out some topics into individual policies (e.g. Harassment). It communicates to your employees the rules, and provides a roadmap for managers and supervisors on how to handle policy violations, performance concerns, and other employee management challenges.
This roadmap will save you time and money; allowing you to comfortably delegate to your supervisors increasing accountability. This handbook needs to be utilized as a tool to coach and develop staff based on company rules.
Recommend you key in on the following:
- Welcome script from your President/CEO
- Americans from Disability Act
- Pregnancy Accommodation Request-Is your business compliant?
- Harassment and Complaint Procedure-Ensure this is understood and the employees know how and who to contact without fear of retaliation. Some states require scheduled training like California and New York for example.
- Employee Code of Conduct-Setting expectations
- Employee Conduct-Sets the expectations for employee’s behavior and method to file complaints ensuring fair and consistent employment practices
- Drug and Alcohol Policy-Define what your business policy is based on state and local regulations
- Hours and Compensation-expectations set:
1. Flexible Work Schedule-Does this fit your business, today’s employees are looking for flexibility so keep this in mind.
2. Pay Practices-Not every business has the same pay weeks and processes so this may need to be reviewed and adjusted to your business.
● Employee Benefits-Review this area and revise what your business provides.
This handbook provides value to its employees by setting the standards and expectations on their first day of employment. Leadership, in the spirit of fair and consistent employment practices, has an obligation to their employees and organization to follow The Employee Handbook and Policy Manual.